Less admin.
More business.
We help Bellarine businesses reclaim hours each week by auditing messy workflows, then build AI automations that capture every lead, speed up quoting, and eliminate manual follow-ups.
Built for Bellarine businesses. Start with a 90-minute audit to find your quick wins, then build the smallest automation that delivers real results.
You didn't start a business to spend evenings on admin
Missed Enquiries
On a job or with a client? If you don't answer, they call the next person on Google.
The "Second Shift"
Spending your evenings typing quotes, chasing invoices, and rescheduling bookings.
Messy Handovers
Important details stuck in text threads or your head, making it impossible to delegate.
System Overload
Xero, ServiceM8, and Gmail don't talk to each other, forcing manual data entry.
Real outcomes for
local businesses
We don't promise magic; we build functional systems. Here are the common outcomes our clients experience:
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Zero Missed Leads Immediate SMS back-fill so every lead gets an instant response.
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Faster Quoting Automated follow-ups on quotes to win work without manual chasing.
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Cleaner Admin Seamless "hands-off" flows between booking, CRM, and accounts.
Efficiency Score
+42% Weekly GainTime Saved
12h /wk
Lead Capture
99%
Your roadmap to a self-running business
The AI Audit
A 90-min deep dive (on-site or Zoom) to map your current workflow and find high-impact wins.
The Blueprint
We design a custom automation map showing exactly which tools connect and the ROI you'll see.
The Build
We handle the technical "black boxes"—building and testing your systems until they are bulletproof.
Handover
Simple video tutorials and documentation for your team. You're trained and ready to scale.
What you receive:
Documented system map, secure vault for credentials, and 30-day "hyper-care" support.
Ways to work with us
AI & Process Audit
A deep-dive diagnostic to identify bottlenecks and provide a prioritized Automation Roadmap.
Book AuditCustom Builds
End-to-end implementation. From AI lead responders to automated quote-to-invoice pipelines.
View PricingOngoing Support
Monthly optimization to ensure your systems evolve. We handle updates and troubleshooting.
Get StartedStart with the Audit
The Audit finds the fastest wins, confirms feasibility, and gives you a clear build plan — with privacy controls baked in.
Primary Offer
AI + Process Audit
A 90-minute deep dive that turns messy workflows into a practical automation plan you can action immediately.
Build options (after the Audit)
We only build what makes sense after we've confirmed the workflow, approvals, and integration feasibility.
Foundation
Core Build
- 2–3 core integrations
- Lead + enquiry follow-up automation
- Full documentation + handover
Custom
Scale Partner
- Multi-workflow automation
- Advanced routing + approvals
- Priority support + optimisation
ROI calculator
A quick estimate of what "less admin" is worth. It's conservative on purpose — the audit confirms the real numbers.
Slide to match your reality
Your estimated value
This is the value of time returned. It doesn't include secondary wins like fewer no-shows, faster quoting, or better lead capture.
Numbers are estimates. The audit confirms feasibility, approvals, and privacy controls before anything goes live.
Specific solutions for local industries
For Trades
"When a lead fills out your website form, BellarineAI automatically checks your schedule, sends a booking link via SMS, and creates a draft quote in your job management software."
For Pet Groomers
"Automated reminders with pre-visit instructions. If a client cancels, the system automatically offers the spot to your waitlist, keeping your day fully booked."
Locally-owned. Locally-focused.
Based on the Bellarine. We prioritize businesses in our own backyard and support teams across Bellarine Peninsula + Greater Geelong. On-site is available when it helps — most work can be done remotely.
Security & Privacy
Least-Privilege Access
We only access the data required to build your system; credentials are stored in an encrypted vault.
Your Data, Your Property
We do not use your proprietary client data to train public AI models. Your edge stays yours.
Full Audit Trail
Every automation is documented so you know exactly what was built and why. No black boxes.
NDA Available: We are happy to sign non-disclosure agreements before reviewing your internal processes.
Common Questions
How much time will this take from me?
The initial audit takes 90 minutes (60 min on-site walkthrough + 30 min debrief). After that, we do the heavy lifting. You just approve the final workflow before we go live.
Do I need to buy expensive new tools?
We aim to work with what you already have (Xero, Gmail, etc.) and only recommend low-cost automation "glue" like Make or Zapier when necessary.
Is my data safe with AI?
Absolutely. We build "Human in the loop" systems, meaning the AI only acts on what you approve. We use least-privilege access and store credentials in encrypted vaults.
What if I want to stop using you?
No lock-in. You own the accounts and the data. We can support you monthly, or you can take it all in-house with the documentation we provide.
Stop losing hours
to admin.
Ready to reclaim 5–10 hours per week? Book your 90-minute AI Audit and get a clear roadmap to less admin.
Book My AI Audit- Prioritized automation roadmap
- ROI estimate for top 3 wins
- Tool recommendations + setup plan
- Least-privilege access only
- You approve before it sends
- Encrypted credential storage
- Complete documentation included
- Hands-On Handover
- You own accounts + data
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